How can we begin to think about more effective methods of completing an everyday task? The perfectionist in me is always looking for how to be more efficient in the office and life.
Efficiency breeds productivity, time for new interests, and more. In our day-to-day life, a quicker and more automated way of doing menial tasks creates greater personal efficiency. This leaves us added time to tackle what matters most to us. Furthermore, a new and innovative way of doing something might improve our ability on the job.
A couple of great ideas, put into action, may transform someone into a top performer. If you already rock at your job, putting this strategy into action may put you on a new level. The same efficiency tips spill over into your personal lives as well for an all-around better you.
How to be More Efficient in the Office and Life
Optimize your life by creating “shortcuts”. What are your Control C, Control X, and Control P’s? In the world of computers, C, X, and P, of course, refer to the ever-popular “copy”, “cut” and “paste” keys.
Think of all the hours saved over the years by having them available at the snap of a finger. Computer designers created shortcut’s like copy, cut and paste to give typists a more efficient way to type. College papers would’ve been that much harder without CXP, that’s for sure!
Up your own efficiency rating by taking a look at some shortcuts of your own. Becoming an efficiency-driven taskmaster adds another tool in your belt on the way towards early financial freedom.
Much of what we spend time on day-to-day could be translated to more effective time elsewhere. Technology is often a blessing, especially when it comes to menial task automation. The “CXP” tools and techniques abound for day-to-day tasks we take for granted.
These days, you have the ability to outsource nearly everything:
Peapod – Create a home user account and get groceries delivered to your doorstep. They can set up regularly scheduled orders, so you get the right food at the right intervals. They’ll even be sure to show up while you are home. Think of the time saved for other things never having to grocery shop again.
Amazon Prime – I’m assuming we’ve all heard of and used Amazon in the past. Beyond the occasional order here and there, you can take things a step further with Prime. Set up auto-delivery of the products you buy regularly. Get them in 2, 4, 6-week intervals and they deliver automatically. You won’t even need to think about it or spend time ordering again.
Hello Alfred – A newer and very interesting service, Alfred provides a “butler” for members, an actual human being. A butler can do everything for you from clean the house, do dishes and laundry, deliver wine, and take a pet to daycare. Quite a game-changing idea for a business if you ask me!
It goes without saying how much time you could get back to yourself using methods like the above! These are just the tip of the iceberg – try searching the web for a common task that you could do better without, and I can assure you there is a way to CXP/automate it.
In the Office – Don’t Try to Recreate the Wheel
This is an issue I see every day at my own place of business and I’ve absolutely learned this one is a “must have”. Pretty simple concept – lean on others who’ve innovated before you. See if a problem has already been solved before banging your head against a wall solving it yourself.
My job is a sales roles with the goal of hitting quota targets, quarter over quarter. Some of the reps at our company will go head over heels to make every step in a sale their own creation. Other’s will assess a scenario, look internally to see if there is a similar story where it’s been done, and copy it themselves.
Taking personal pride out of the equation at the office will be a game changer for your corporate development. Talk with the guys and girls who are crushing it and use that insight yourself. You will gradually begin to incorporate helpful CXP’s from other successful team members into your own arsenal of tools.
On the flip side, make sure to spread the word if you are doing something that works very well. Find a few efficiencies and innovations that work, and tell the masses; you’ll be a part of a better overall company as a result!
Get a Fresh Set of Eyes on Your Problems
The X-ray was first discovered in 1895 and would change the field of medicine forever. A few decades on, Dr. Henry Plummer (founder of the well-known Mayo Clinic) was experimenting on X-Rays for injured people. No matter the equipment they used, the pictures turned out blurry and useless.
Plummer tried telling patients different things in the X-ray process – “don’t move”, “hold still”, but they would always move and the pictures were always blurry. Then one day, a nurse suggested asking patients “please hold your breath”. From that moment on, the X-ray became useful and a best practice was born.
The moral of this little anecdote is that resolute determination does not always equal efficiency. No matter how hard you work, you may be missing the solution right under your nose. Your work and life problems can use a fresh set of eyes every now and again!
Remember: There Are no “Shortcuts”, Only “Innovation”
A better way of doing day-to-day tasks is the key focus here, not avoiding them altogether. Innovation happens when we invent a quicker way to get from A to Z while keeping the quality of the work as good or better than before. Find opportunities in your own life to create CXP’s of your own.
Look into automating some of the easy but time-consuming stuff in life, like groceries, laundry, pets and more. Lean on others who’ve done great work, and re-purpose it to accelerate your own development. And make sure to step back and have a peer review your work when frustration hits a high note.
Take these tips and be on your way to crushing it at the office and in life overall! Until next time.
All opinions expressed on this blog are solely those of Home at 30 and are in no way affiliated with any other organization or institution. The purpose of this blog is to give general education and information about investing, wealth, careers, and college; It is not intended to be professional advice.
Author: Joe Savoia
Joe is a 2014 graduate of Northeastern University and currently works in a field sales role for technology company Acquia. He has worked internationally as one of Acquia’s earliest Australia-based employees and helped in the early stages to develop that region. Today Joe is based out of Boston and lives in Somerville, MA. Joe’s primary interests vary widely, including everything from robotics/AI to finance, blockchain, and the rapidly evolving world of tech we live in.